Friday, May 20, 2022

Wildfire smoke season; stay informed, be prepared

 Brenda Davis, WSDA Emergency Preparedness Coordinator

Department of Natural Resources photo

Spring in the Pacific Northwest has been cooler and wetter than average. We may all be impatient for hot, dry summery days. But those conditions increase the risk of wildfires that cause destruction and choking smoke in the air. 

Fires are already raging through southwestern states, particularly New Mexico with nearly a half-million acres ablaze – a cautionary reminder to get prepared now for Washington’s wildfire season. 

Wildfire smoke is a major threat to human health, and the biggest source of particle pollution in Washington. Breathing in smoke causes wheezing and coughing, heart and lung disease, and can even cause death. 

The state Department of Ecology predicts the number of acres burned by wildfires is increasing as climate change reduces winter snowpack, and produces hotter and drier summers. 

L&I rules

The health risks from wildfire smoke prompted the state Department of Labor & Industries (L&I) last year to file emergency rules spelling out responsibilities for employers, including state agencies like WSDA, to identify harmful smoke risks, notify employees, and eliminate or reduce workers’ exposure. 

The emergency rules expired in November, but L&I is in the process of making the rules permanent. The agency has indicated that they would again adopt the rules on an emergency basis, if permanent rules are not in place by the start of this year’s fire season.

WSDA will continue to follow the wildfire smoke rules to promote education and awareness of these health hazards to employees. 

These L&I rules, which apply specifically to people working outdoors, give clarify when staff is most at risk and specific steps we as an employer need to take. They exempt worksites within enclosed buildings and vehicles with windows and doors mostly kept closed (except for entry and exit) and air-filtration systems. 

The rules set the standard for dangerously poor air quality at 2.5 PM (particulate matter), which means suspended solid or liquid particles are at or below 2.5 micrometers in diameter. The fine particles at this level are the most concerning hazard, because they get deep into the lungs, worsening conditions like asthma, and affecting heart health.

Employer responsibilities 

WSDA managers and supervisors are responsible for monitoring air quality conditions in the areas where employees are working outdoors. They can check websites such as the EPA's AirNow website or state Department of Ecology's Air Monitoring Network and download mobile apps like "EPA AirNow" or "Air Quality WA." 

In addition, I will be emailing wildfire smoke alerts to staff in areas where air quality ranges from concerning to very unhealthy levels, as determined by the national Air Quality Forecast System. 

When workers are at risk of exposure to hazardous levels of wildfire smoke, employers must take actions to eliminate or reduce their exposure. These measures may include:

  • Moving work to enclosed buildings, structures, or vehicles where the air is adequately filtered.
  • Moving employees to areas with lower smoke exposure.
  • Reducing work intensity.
  • Providing additional rest periods.

Providing employees with respirators, such as an N95 or a KN95 disposal mask, at no cost for voluntary use when levels of particulate matter are high.

As WSDA’s emergency preparedness coordinator, I have been working with my Safety Office colleagues and agency leaders to review job hazards and help programs obtain the supplies they need to keep workers safe from smoke exposure. Use of respirators for this purpose is voluntary, so no medical exam or fit test is required.

Although it’s not required, WSDA and L&I recommend taking action to reduce employee exposure to dangerous air at even lower levels of particulate matter, especially for workers with asthma or other lung conditions.

We also recommend training employees and supervisors about wildfire smoke. WSDA staff should view the 15-minute wildfire smoke training video on L&I’s website.  

In summary: The health risks from wildfire smoke prompted the state Department of Labor & Industries (L&I) last year to file emergency rules spelling out responsibilities for employers, including state agencies like WSDA, to identify harmful smoke risks, notify employees, and eliminate or reduce workers’ exposure. WSDA will continue to follow the wildfire smoke rules to promote education and awareness of these health hazards to employees. Read this Insider blog post for updates on agency responsibilities. 

Thursday, May 12, 2022

Four win prizes in latest QUICK Award drawing

 Kathy Davis, Communications

Jacob Gilbreath

Four WSDA employees became eligible to select a prize because their names were randomly selected from the full list of those receiving a QUICK Award during the first quarter of 2022. 

Agencywide that quarter, employees handed out 41 awards to their coworkers, with 31 awarded in Western Washington and 10 in Eastern Washington.

QUICK Awards are presented by employees who see their peers demonstrating good work and service to others – either inside or outside the agency. Below are the prize recipients from the most recent drawing.

Jacob Gilbreath -- Animal Services – Livestock Inspection, Olympia
Jacob started just a month ago as the new brand recorder during a renewal cycle. Jacob processed about 3000 brands and jumped in with both feet since starting. He has worked hard to get things caught up at that desk and he has done an amazing job. We could not have asked for a better team member to join our staff in Olympia. He is always happy to help and has a smile on his face. Thank You Jacob for all of your hard work! - Brennan Kimbel  

Nick Johnson
Nick Johnson -- Administrative Services, Financial Services, Olympia
Thank You Nick for facilitating our FSCS Division Enterprise Report Training! We appreciate you taking the time to share your expertise, and for being available to us for assistance as we manage our budgets. - Angela Starr 

Jaime Villa -- Plant Protection, Chemical & Hop Laboratory, Yakima
Jaime made some wood dollies on his own time and with his own resources to help move the hop equipment in the hop inspection laboratory. Every year the sorting & compositing tables, along with the desks, shakers, and divider have to be moved from one side of the room to the next and back again in order for the floor to be stripped and waxed due to the hop resin buildup over the season. This can be a very labor intensive task that at times has involved 3-4 people. With these new dollies, moving the equipment made the task easier, quicker and safer. – Chris Wiseman

Lyndsie Wilson

Lyndsie Wilson
 -- Produce Safety (now with Food Assistance), Olympia
Lyndsie does so much in the background that makes my job as a Program Manager easier and I credit her strengths of responsibility and attention to detail for keeping the Produce Safety Program running smoothly through multiple recent staffing changes. In particular, I appreciate how she has helped increase out team’s knowledge and understanding of how to best use the FoodPro database so we can continue to build our farm inventory and extract reliable numbers for FDA reporting purposes. - Connie Fisk



Congratulations to all WSDA employees, listed below, who were recognized with a QUICK Award from a colleague between Jan. 31 and March 31, 2022. 

Eastern Washington 

Linda Brown, Hector Casique, Caleb James, Darla Lindemeier, Casey Litt, Paula Moore, Noel Munoz, Joshua Smith, Brandy Thompson 

Western Washington

Susie Allen, Natasha Ames, Sidney Black, Sandy Changala, Caleb Cole, Katie Dao, Amanda Davis, Lacey Dendy, Amy Donahue, Ashlee-Rose Ferguson, Jason Gambill, Amber Justis, Curtis Kester, Erin Kester, Kim King, Yong Liu, Reanna McNamara, Vianca Philpotts, Robin Schaffer, Carol Schmidt, Victoria Shaffer, Ben Smith, David Smith, Chi Tran, Kim Truett, Lisa White  

June 30 next drawing deadline

When you catch one of your coworkers doing something special for staff or customers, why not let them know with a QUICK Award? You can find the award form on the intranet. The QUICK awards intranet page has been updated to send a copy of the award to the recipient if their email address is provided.

Forms are also available from your division coordinator or agency receptionists.

In summary: Four WSDA employees became eligible to select a prize because their names were randomly selected from the full list of those receiving a QUICK Award during the first quarter of 2022. See who they are and why they were recognized by their colleagues. Insider now also lists all employees who received QUICK Awards during the previous quarter. 

Thursday, May 5, 2022

Agency drone project building foundation for work use

 Kathy Davis, Communications


Imagine dairy nutrient inspectors getting an aerial view of farms and manure lagoon conditions without riding up in an airplane. 

Imagine our entomologists tracking radio-tagged pests like the Asian giant hornet to its nest without having to navigate difficult, dangerous terrain on foot. Or, pesticide compliance inspectors using chemical sensors to detect an off-target drift. 

These types of work could be more precise and efficient with the use of drones, also known as Unmanned Aircraft Systems (UAS). 

WSDA launched a formal project about five months ago to explore how the agency could use this tool. The project team is building the infrastructure needed to assure that our drone use is legal, secure, and coordinated. 

The project has approved pilot use of drones by three WSDA programs – Dairy Nutrient Management, Pesticide Compliance, and the Pest Program, based on the proposed uses described above. 

Project goals

Among the project team’s goals is to create a main agency policy. Divisions or programs will develop their own operations manual as guidance on specifics. In addition, each program will appoint a UAS coordinator. 

The project will also produce operating procedure guidance, as well as orientation and training for staff and administrators responsible for drone programs. 

Our Information Technology (IT) Office is involved to determine hardware and software requirements, data storage and backup needs, and security approvals from the state Office of Cybersecurity. The Contracts and Procurement Office will help with purchasing equipment. 

Several WSDA staff attended a drone demonstration presented by the Department of Fish and Wildlife in Prosser in September 2021. (Read the Ag Briefs blog post: WSDA considers taking field work to new heights.) Since then, interest in drone use within the agency has grown as staff ponders how the technology could help them do their work. 

Except for the three pilot initiatives mentioned above, no other agency drone use is authorized at this time. 

The project team is working through many complex considerations, such as:

  • What privacy concerns might our stakeholders or residents have?
  • What if one of our drones crashes?
  • How will resulting data be organized, used, and kept secure?

Agency employees who operate drones must obtain an FAA pilot’s license and all flight plans must be logged. 

So, if you are excited about the prospect of using a drone to accomplish your WSDA work, hang in there! The drone project team is working through the steps and building the foundation. 

The project team is comprised of:

  • Jason Ferrante – Administrative Services (executive sponsor)
  • Ron Hussung, Jason Gambill – Enterprise Risk Management (program administrators)
  • Susie Olsen, Curt Secker, Jay Delozier, Harold Boggs, Caroline Alper – IT Office
  • Hannah Flournoy, Janet Waeschle, Pam Potwin – Administrative Regulations
  • Greg Haubrich – Pest Program
  • Gary Buckner – Pesticide Compliance Program
  • Kyrre Flege – Dairy Nutrient Management Program
  • Laura Lowe – Contracts and Purchasing
  • Kristin Rondeau, Nicole Wolf – Performance and Planning (project management)

If you have questions or comments, contact Jason Gambill, the agency’s UAS program administrator, or Nicole Wolf for project information.  

In summary: WSDA launched a formal project about five months ago to explore how the agency could use drones, also known as Unmanned Aircraft Systems (UAS). The project team is building the infrastructure needed to assure that our drone use is legal, secure, and coordinated. Learn more about the project’s goals and potential use of drones in this Insider blog post.